Privacy policy

This policy applies to this website (mui-fencing.com) and booking, enquiry and other functions provided by the Club. The Club is not responsible for information handling on third-party sites linked from this website, including social media, maps, external forms and payment services.

2.1 Information entered or provided by users (including /spar and /booking)

• Name (which may include a parent or guardian’s name for minors)
• Email address and telephone number
• Booking details (preferred date and time, and participation type: sparring, trial, visit, membership enquiry, etc.)
• Affiliation, experience, competition results, etc. (where these fields are provided)
• Free-text information such as notes and messages
• Information needed for safety precautions (such as injuries or allergies, when voluntarily provided)

2.2 Technical information collected automatically

• IP address, device information, operating system and browser type
• Access dates and times, pages viewed and referring URLs
• Identifiers such as cookies and local storage, and server logs

2.3 Information collected as necessary for operations

• Participation history, communication history and reception records
• Payment status of membership and participation fees (as necessary for member and visitor operations)
• Records for responding to accidents and problems (as necessary)

Health and safety information is particularly sensitive. The Club handles it only to the extent necessary for safety precautions.

• Accepting bookings (including /spar and /booking), scheduling, confirming participation, communication and guidance
• Member administration, training operations, participation history management and fee management
• Safety management (responding to injuries and accidents, emergency contact and facility safety precautions)
• Operating and maintaining the website, ensuring security and preventing misuse
• Improving services and analysing usage (which may include optional analytics cookies)
• Complying with laws and responding to lawful requests from administrative, judicial and other authorities
• Responding to disputes, problems and violations, and protecting rights

The Club may use cookies and similar technologies to improve convenience, ensure security and understand usage. You can restrict or disable cookies in your browser settings, but some functions may then not work.

5.1 Third-party disclosure

The Club does not provide personal information to third parties except in cases such as where the individual has consented or disclosure is based on law.

5.2 Outsourcing

The Club may outsource services as necessary to operate the website, including hosting, maintenance, security, email delivery and booking functions. In such cases, the Club selects providers appropriately and provides necessary supervision.

The Club may take photographs and videos of training and events for Club publicity, including websites, social media and printed materials. The Club takes reasonable care when publishing material that may identify individuals and responds to requests to stop publication or similar requests where possible.

Complete deletion cannot be guaranteed for material outside the Club’s control, such as material already reposted or shared by third parties.

Minors are encouraged to obtain a parent or guardian’s consent before providing information. If the Club reasonably determines that information was provided without such consent, it may delete the information or take other action.

The Club takes reasonable security measures to prevent leaks, alteration and unauthorised access. However, due to the nature of internet communications, complete security is not guaranteed.

Collected information is retained only for the period necessary to fulfil its purposes, after which it is deleted, anonymised or made subject to retention restrictions. It may be retained as necessary where there are legitimate reasons, such as legal retention duties, accounting, tax or dispute resolution.

Users may request access to, correction or deletion of, or cessation of use of their personal information. After verifying identity, the Club responds within a reasonable scope in accordance with law. Some requests may not be fulfilled depending on the applicable requirements.

This policy is governed by Japanese law. For disputes relating to this website or policy, the court having jurisdiction over the Club operator’s location shall have exclusive agreed jurisdiction at first instance.

MUI Fencing Club (operated by MIYITECH Co., Ltd. / 米芸株式会社)